Teamleader Assistants (EPI, Tax & Notary)

Stibbe is currently looking for a full-time (0.8 FTE also possible) Team Leader Assistant for the Employment, Pensions and Incentives (employment law), Tax and Notary practice group.

As a team leader, you will be responsible for coordinating and managing your own team of assistants. The assistants provide secretarial support to the lawyers and notaries, among others. An assistant team consists of 10-15 people and has different job levels. Regular consultations take place between the various team leaders, who report to the (Senior) HR Advisor(s) Non-Legal.

Your tasks will include:

• Supervising and coaching your own team, delegating and coordinating the work within the team;

• Participating in day-to-day activities;

• Ensuring good and efficient working methods and uniformity in these methods;

• Drawing up weekly schedules in terms of staffing and holiday schedules;

• Conducting job interviews;

• Providing input for evaluations and conducting annual evaluation interviews with the assistants in your team;

• Monitoring quality; contributing ideas on how to make processes more efficient and effective;

• Participating in meetings with team leaders, HR Advisors, etc.

Who are we looking for?

We are looking for a candidate with a completed higher professional education (HBO) degree. In addition, you have at least 8 to 10 years of experience as a secretary/assistant, preferably within the legal profession or business services. You have leadership skills, are able to perform tasks independently and coordinate them within the team of assistants according to your own insights.

You are service-oriented, have strong substantive knowledge, are a team player and have an excellent command of both Dutch and English, both spoken and written. You do not have a 9-to-5 mentality and are proficient in MS Office.

Furthermore:

• You have a service-oriented, enthusiastic, client-focused and collegial attitude;

• You have experience in managing and coaching employees;

• You are solution- and results-oriented;

• You have experience in conducting evaluation interviews;

• You ensure good working relationships between assistants and managers, as well as optimal communication with relevant internal and external relations;

• You are alert to deadlines and ensure a good distribution of work within your team;

• You are a pleasant conversation partner who adapts communication to specific circumstances/conversation partners and does not shy away from conflict;

• You are flexible when it comes to stepping in and taking over tasks from colleagues in the department.

What do we offer?

We offer a challenging position in a professional and inspiring environment. You will make a substantial contribution to the service and quality of the team of assistants, as well as to the Stibbe office. A good working atmosphere and a pleasant working environment in a beautiful building, focused on transparency and cooperation. You will get to know your colleagues quickly, both at work and through joint lunches, internal training courses and team outings, for example. And of course, we offer a good salary and attractive terms of employment, which we will be happy to tell you more about.

Interested?

Then apply by 18 July 2025 at the latest. If you have any questions, please contact Stéphanie Vinkes ([email protected]).

Because we value diversity and inclusion at Stibbe, you can apply anonymously. More information about this can be found here.